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• APS Roles
• Contact Simone Ellacott

Course Coordinator APS4

Your new company

Your new role

• Course Planning and Scheduling: Manage course schedules, ensuring alignment with academic calendars and DAC guidelines.
• Facilitator Support: Act as the primary point of contact for faculty managers and facilitators, providing administrative support, ensuring course materials are prepared, and assisting with classroom and online setup.
• Student Engagement: Respond to student inquiries, provide guidance on course-related issues, and facilitate communications between students and the DAC.
  • Course Evaluations and Feedback: Administer and track student course evaluations, gather feedback, and provide reports to faculty managers and administrators as required to ensure continuous improvement.
  • Resource Coordination: Coordinate course resources such as textbooks, digital material and any additional instruction tools needed by facilitators.
  • Learning Management System (LMS) Administration: Assist in the administration of the DFAT LMS, including uploading course materials, tracking student progress and basic troubleshooting.
  • Academic Report Maintenance: Ensure accurate record-keeping of course rosters, grades and other essential academic documentation.
• Financial Management: Assist with financial tasks such as tracking expenditure, processing invoices, and managing payment to external vendors. As required (but rarely) assist in reconciliation of accounts and preparing financial reports and forecasts.
• Procurement and Contracts: Assist in procurement activities and manage vendor contracts with department policies.
• Concierge and Support Services: Provide concierge support to the DAC, facilitators, or visitors, including managing logistics and catering.
• Administrative Support: Perform a variety of general administrative tasks, such as record-keeping, filing and handling correspondence, and ensuring smooth day-to-day business operations (including management of shared mailboxes).
• Other Duties as Assigned: Undertake additional responsibilities as required to support the broader objects of the LOS/DAC.
  Note: The primary focus of this position is course coordination, but flexibility is required to assist with other duties as necessary to support the department's needs.

What you'll need to succeed

• Experience in course coordination or academic administration including strong attention to detail.
• Proficiency in LMS administration or ability to quickly learn.
• Effective stakeholder management with effective verbal and written communication.
• Adaptability to change, including the ability to multi-task and prioritise.
• Excellent organisational and multitasking ability.
• Competency in financial tasks, budgeting, and procurement.
• Negative Vetting One (NV1) Clearance
• Australian Citizenship

What you'll get in return

• A minimum 7-month contract with the possibility of multiple extensions
• Opportunities for career development
• Meet and talk with a variety of people from many walks of life
• A role based centrally in Canberra

What you need to do now

If you feel as though you fit the required skill sets, then please submit your CV here, and I will be in contact as soon as possible.

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

Contact Information
Phone Number - 02 6112 7615
Email - Simone.ellacott@hays.com.au

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